R.E.L.A. Minutes 
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Robledal / Oak
Haven Land Owners Association (RELA) Minutes of the
General Membership Meeting January 11, 2005 Meeting opened by the organization president at 1900 hrs. (List of Board & Members attending attached; 26 total) GREETINGS OLD BUSINESS: President commented on Ivan’s impact on our area, and the subsequent absence of meetings. GUEST SPEAKER: Dennis North representing Santa Rosa Sheriff’s Office, Crime Prevention Program. Mr. North delivered a compelling presentation that included statistics for our area, and numerous recommendations to reduce or prevent crimes of all nature. At conclusion of presentation, Mr. North solicited questions. When asked about getting speed control devices, the portable radar display, or speed bumps, Mr. North indicated that citizens must be persistent when applying for such items. The more persistent, the greater the chance of success. Mr. North was asked what could be done about non licensed dirt bikes, mini cycles and four wheelers that seem to be growing in numbers. Of special concern were two or three very young children riding the mini cycles. On more than one occasion, these children, who are not supervised, came close to being run over by vehicles. Mr. North encouraged those who witness these events should immediate call Dispatch, at 983-1191, 1192, or 1193. Any motorized vehicle that is unlicensed cannot be driven on county maintained roads, including roads in Robledal. Further, no child under 16 may operate any of these motorized bikes without a helmet. Riders must have a valid license, the vehicle must be registered with a tag, and have proof of insurance. All other operations of these unlicensed motorized vehicles are a violation of county and state law. Discussed collect phone calls from prisoners; do accept charges, never. Whenever 9-1-1 is called, even by accident, and even if you call to tell them it was an accident, an officer will respond to your house. Charity collectors at intersections are now in violation of the law. State Attorney General says they cannot do this anymore. Member cited case of children smoking in the woods near her house, and is concerned about a potential fire. North recommend she contact the Fire Marshal. He may have interest in following this. When you are away on vacation, advise dispatch. They will arrange for deputy checks on your house. North advised everyone to lock your cars even when parked in your own driveway. SECRETARY READING / CORRECTION OF PAST MINUTES: Circulated through attending members. No corrections cited or brought forward. TREASURES REPORT: General Account Balance $2,192.86, Plus funds deposited for the Robledal Sign Project, $11,840.00, and funds deposited for the Oakhaven sign Project, $ 1,550.00. Gross Balance $15,492.80. Disbursed total $ 2,908.05 (detailed report attached to original minutes). Closing date: January 11, 2005. COMMITTEE REPORTS Welcoming Committee: Unavailable Architectural Committee: No Report Gardening Committee: No Report Crime Watch: Special Guest Entry Way Committee: (SEE NEW BUSINESS) NEW BUSINESS AND GENERAL DISCUSSION Entry Way Committee: (Jerry Merritt-Chair) Chair reports that since project start April/May last year, about 14 residents canvassed our area to raise the money. (Full details can be read on our web site). County approval has finally been received; water well installation will soon be underway, sign placement has been moved out in such a manner that private property issues are now gone. RELA committed to take over permanent maintenance and up keep of the sign once completed. Recommended that Association consider making dues mandatory. Jerry went on to highlight the benefits of our excellent web site www.bsc.net/robledal. Jerry explained the spam block issue with some email addresses. He encourages everyone in Robledal and Oakhaven, who have email, to provide your address for urgent and emergency announcements, and other important information that impact everyone. Go to the web site, and send your email to the Webmaster (Jerry Merritt) President: we need help on publishing the Newsletter. Any volunteer please advise. Larry delivered his last commentary as President of RELA. He spoke not only for himself, but also for Treasurer Ernie Brousseau, whose term has also ended. He hoped that his efforts were productive and helpful in the advancement of the organization. The membership confirmed that fact. Ernie gave an update on issues in UPA. He also commented that someone needs to be attending these meetings, and you do not have to be a board member to do so. UPA provides an excellent look ahead at projects, and issues throughout our area and beyond. UPA is a very powerful organization with the local and state government. A member reminded everyone that there is interest in organizing a massive Robledal community yard sale in the spring. Larry advised that efforts to modify and renew the covenants need to start now. The renewal date is only a year or so away. Member asked about lake wo-be-gone, Larry highlighted details from last meeting. No new information. Member agreed that RELA needs to become a much stronger organization, and that mandatory dues was certainly the key to having the resources to meet some of the challenges of the future. General Comment: most complaints about RELA are from those who are not members. At some point in the future, need to discuss contingency when an event like Ivan strikes. Those staying could well help to protect other residents’ property in their absence. A motion was made to advance the nomination of Cindy Fell and Butch Green to be elected to the Board of Directors. A second was received. The President asked for a show of hands of those members present, the Yeas were unanimous. Both were elected to a two-year term. Board members are to meet in the weeks ahead to establish the leadership. Meeting closed in form at 2045 hours. Member attendance List Jeannie Merritt Pat Conley Jerry Merritt Joe & Kathleen Reed E. Hoberman LaQuita Stover Margaret Maye Bill Fish Gary Thompson Larry & Jean Tashlik Ernie Brousseau B. Riley T. Pusch B. Peterson C. Peterson Pat Vonderheide Rato Vandelels Bobby Lewis Don Tuck Nick Johnson Tina Schuchard Jennie Merritt Ron & Lois Philips So transcribed by Gary Thompson, Secretary, RELA |
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Robledal / Oak
Haven Land Owners Association (RELA) Minutes of the
General Membership Meeting February 17,
2004 Meeting opened by the
organization president at 1900 hrs. (List
of Board & Members attending attached; 26 total) GREETINGS OLD BUSINESS: SECRETARY READING / CORRECTION
OF PAST MINUTES: Unavailable TREASURES REPORT: General Account Balance $2,717.36 (*need
to confirm with Treasurer, note taker may not have transcribed
correctly). Accounts payable: $35.00 electric bill for lighting. Membership checks beginning to come in, no
firm figures yet available. COMMITTEE REPORTS Welcoming Committee: (Coleen
Reale-Chair): Committee continues to work well, having delivered several
packets to new residents. Some difficulty in identifying new arrivals,
however, when identified, packets are prepared and delivered. Chair asks all
residents to notify her when they know of new arrivals. Architectural Committee: No Report Gardening Committee: No Report Crime Watch: No Report (Member comments: Past several break-ins
involving teens; new concerns over security since there are a number of
contractors and workers in our area. All requested to keep their eyes open) Entry Way Committee: (SEE NEW BUSINESS) NEW BUSINESS AND GENERAL
DISCUSSION The President reports that
representatives from the Estate of Carl Bernard (founder of Robledal Estates)
offered lake & land to RELA as donation. RELA Board researched issue and offer
and declined due to liability, insurance and long term upgrade and
maintenance issues. Suggested that offer be made to Santa Rosa County. The President reported that
Board Member Bill Ellis has moved away, Treasurer Ernie Brousseau will be
ending his term, and the President will be ending his term. The organization needs to identify members
to fill these current and approaching vacancies. (Three positions). The President solicited
assistance in helping correct the apathy in our organization. He commented
that the Board had been discussing the possibility that RELA may have to
become mandatory, due to the apathy in the community. He stressed that the
future and success of a member friendly and effective body depends on active
membership. There have been past negative issues, but since the revival of a
past dormant organization, RELA looks to the future with positive
collaboration among all members. He encouraged active participation. He
reported that direct mailing of the newsletter had early signs of assisting
in building the organization. The
President encouraged broad based community activities such as block yard
sales, picnics and other social opportunities. Neighbors meeting neighbors.
The President cautioned that a number of issues will require a strong
organization if our voice is to be heard with elected officials. They
include: Expansion to Four lanes of SR 399,
Water line upgrades, mandatory hook-ups to county sewer and subsequent
costs of closing septic systems, lighting, speeding, to name a few. Many
voices have power. Entry Way Committee: (Jeannie Merritt-Chair) Chair reports that there is a great deal
of “grass roots” excitement in developing plans, soliciting support and
erecting new and improved entry way signs at the main Robledal entrance and
the entrance at Oak Haven. She reports that Contractor Walkup has agreed to
work with the committee, in providing professional support and some materials
(Walkup owns the land on which a portion of the main sign presently resides).
Walkup also agreed to work with the committee on providing water and power
for the new sign. Her early estimate on construction costs appear to be in
the $3K to $5K area. She proposed several methods to raise the funds to
accomplish this project: Community yard sale, perhaps in April (17th
or 24th) with residents agreeing to donate funds, or a portion of
sale funds to the Entry Way Project. This event could culminate with a party
at the end. A member asked for a show of hands of who would have interest in
making a cash donation to the sign project:
(Above $100) one or two hands;
($100) a number of hands (less than $100) one or two hands. (TRANSCRIBER NOTE) Balance of meeting covered a number of
topics, the balance of these minutes will reflect a running dialog of the
meeting: QUESTION: How do you make
membership mandatory? COMMENT: A redraft of the
covenants, and approved by 2/3 of residents. QUESTION: How many people want
additional street lighting in Robledal? COMMENT: A number voiced opposition to additional
lighting; we enjoy the lighting the way it is; additional lighting causes
problems for those of us who enjoy astronomy COMMENT: Brush clean-up by the
lake will be next Saturday, come on down and help COMMENT: A bunch of people seem
to think we (RELA) don’t do anything. RESPONSE: Yes, we had a period
where the organization was dormant, bills were not paid, mail was never
checked, but we have made a lot of progress in bringing RELA back from this
period. The sad part is that many remember the troubles of the past, and the
past leadership. Since Larry stepped up, we are progressing. QUESTION: What happened to the
Deputy Sheriff in our area? RESPONSE: Don’t know. He
attended a few meeting ago, but has not returned. COMMENT: Other subdivisions have
good deputy coverage, like Spanish Trails, especially in catching speeders. RESPONSE: Other associations
have good membership, they speak with one voice. This is why we need to do
better on membership and participation. They have the voices, we do not. COMMENT: We may want to become a gated community. COMMENT: Do you know that 20 to
25 percent of the water front properties are not a part of Robledal? QUESTION: Have we ever done a
door-to-door to drum up membership? RESPONSE: Yes, but with mixed
results COMMENT: These mailings are
expensive, but EMAIL is cheap. We need to really push using email and the web
page. RESPONSE: (General agreement to
the comment) COMMENT: Nancy Davis will be leaving. We will need
help on publishing the Newsletter. ISSUE: Underbrush causing a danger at the stop sign at the entrance.
Member offered to clean underbrush if permission could be obtained from
owner; attempts have been made to contact owner. Moving stop sign forward may
be an option. QUESTION: Can we get more slow down
signs? RESPONSE: Yes, but the county
charges for these signs. COMMENT: I’ve been here for
about 8 months, and I propose that the RELA stay away from the usual home
owners association stuff and stick with improvements, community related
stuff, things that will increase the value of our property. RESPONSE: General agreement COMMENT: If everyone will provide their email
address, we can set up group mailings to keep everyone informed about
projects and progress. W can do this very quickly. All future Newsletters will be on the web page. COMMENT: Not everyone has email RESPONSE: If those who do not
will let us know, we will make sure they get a printed copy. Meeting Closed in form at 1957 hours. Member attendance List Jennie Merritt Pat Conley Bill Heady Jerry Merritt Joe & Kathleen Reed Carol Hoberman (hard to read
name) Steve & LaQuita Stover Mario & Colleen Reale Joey & Lisa Mull Margaret & Bill Maye Bill Booth Howard Stillwell Bill Fish Abe & Alleen Hebart Rowland Folensbee Casey Walters Larry & Aimec Moore Gary Thompson Larry & Jean Tashlik Ernie Brousseau (TRANSCRIBER NOTE): Some names may not be correct due to
difficulty in reading some signatures. Transcribed by Gary Thompson |
